Reporting Expenses

Challenges

Compliance issues, lots of paperwork,late or missing reports

Every country/subsidiary has its own requirements

Top managers want to delegate own expense reporting to assistants

Complex internal rules, difficulties analyzing expense data

Consolidation in accounting system

Solution

Automated approval process

With e-mail notifications
Segregation of duties
Report approver and report initiator substitution (acting “on behalf of”)

Automated information export to accounting system

1C
Oracle-based corporate compliance and control system (“Goldmine”)

A common portal with online reporting forms

Available to everyone 24/7
With clear and strict, role-based security and access rules
Available on mobile devices and smartphones
Report forms based on local (country) regulation

Print form

Specific views designed for printing
Print all with just one click
Language-specific and country-specific forms and be designed
Some parts of documents can be visible or not depending on employee country and report type

The process

Task list can be synchronized with Outlook
Automated notifications
Summary reminders for non-completed reports or approvals

Brief report information in task details
Approval from mobile devices
Approval delegation

1. Creating a report

2. Approval of the report / purchase

3. Printing Documents

4. Exchange of information with accounting software

5. Checking / payment in account

Analytics

Full-featured analytics in Excel
Aggregate data by any dimension: employee, report type, expense type
Aggregate data by any dimension: employee, report type, expense type
Monitor exceptions (excess amounts, business trip durations, approval terms, etc)
Analyze spending by employee, subsidiary, event type, guests, companies
Automated reports update
Simultaneous access to any number of employees